Halo Logic · AI for the work you already do
Prompt Starter Sheet
Tap Copy prompt, paste it into your AI tool, then replace anything in [BRACKETS] and add your own material. Then keep talking to it until it’s right.
The formula behind every good prompt
Who it's for + what you want + what you're giving it + what it should look like. You don't need magic words — you need the same context you'd give a new coworker. And always paste in your real material (notes, data, the old version). AI works far better rewriting your stuff than inventing from nothing.
You are helping me get on top of my inbox. I'm the [YOUR JOB TITLE] at [YOUR ORGANIZATION].
Below are some emails with the names taken out. For each one, tell me in a table: who it's from, what they actually want from me, whether it needs a decision, a reply, or nothing at all, and how urgent it is. Then, underneath, give me the three things I should do first today and a list of anything with a deadline.
Don't write the replies yet. I just want to see what's on my plate.
EMAILS: [PASTE TEN OR SO — swap real names for Client A, Staff 1, Partner 1]
Turn my rough notes below into [MEETING MINUTES / A CANDIDATE SUMMARY / A PROJECT UPDATE] for [WHO WILL READ IT].
Include [WHAT HAS TO BE IN IT — for minutes: decisions made, action items with an owner and a due date, topics discussed]. Keep it factual and professional.
Don't add anything I didn't tell you. If something's missing, list it at the end under "Still need to confirm" so I can fill it in.
MY NOTES: [PASTE YOUR NOTES OR TRANSCRIPT]
I'm pasting in [A POLICY / A REGULATION / A LONG REPORT]. Explain it for [WHO NEEDS TO UNDERSTAND IT — for example, our front-desk staff].
Give me: (1) a three-sentence plain-English summary, (2) the five things that actually change for us, and (3) any deadlines or requirements, quoted, with where they appear in the document.
If something is unclear or could be read two ways, say so. Don't guess.
DOCUMENT: [PASTE THE TEXT OR ATTACH THE FILE]
Below is one [EVENT / ANNOUNCEMENT / PIECE OF NEWS]. Turn it into all of these in one go: a short newsletter item of about 100 words; a Facebook post of two to four sentences that ends with a question; a shorter [INSTAGRAM / LINKEDIN] version with two hashtags at most; a paragraph for local media; and three subject lines for the email.
Voice: warm, local, human — like a note from a neighbor, not a corporation. Where you need a detail I haven't given you, mark it [LIKE THIS] instead of inventing it.
THE ANNOUNCEMENT: [PASTE THE DETAILS — date, place, who's involved, why it matters]
I'm pasting in a messy list — it has duplicates, inconsistent formatting, missing pieces, and names entered several different ways.
First, tell me everything that's wrong with it. Don't fix anything yet. Then, once I say go, give me a cleaned-up version as a table, plus a separate list of every row you changed and why, so I can check your work.
If you're unsure about a row, leave it alone and flag it rather than guessing.
MY LIST: [PASTE IT, OR ATTACH THE SPREADSHEET]
Below is a message from [A CUSTOMER / A CLIENT / SOMEONE ASKING FOR SOMETHING]. Give me three things:
1. Everything I still need to ask them before I can answer properly — the questions I always forget until later. 2. A short, friendly reply asking those questions. 3. A draft [QUOTE / RESPONSE] with what I already know filled in, and [NEED] marked where I don't.
Keep it [CASUAL / FORMAL] — I'm [A SMALL SHOP / A COUNTY OFFICE / A NONPROFIT].
THEIR MESSAGE: [PASTE IT]
I'm writing [A BOARD UPDATE / A PROGRESS REPORT FOR OUR FUNDER, [FUNDER NAME]]. We are [ONE LINE ABOUT YOUR ORGANIZATION].
Audience: people who weren't there and will skim it. Open with the bottom line in two sentences, then what we did this period, the numbers, what got in the way and how we handled it, and what's next.
Plain language, under [400] words, factual and confident rather than salesy. If a number is missing, flag it — don't estimate it.
MY NOTES: [PASTE YOUR NOTES, DATA, AND LAST PERIOD'S VERSION]
When the first draft isn’t right (it usually isn’t)
The first answer is a starting point, not a verdict. Reply with any of these:
- "Shorter. Cut it in half." · "Warmer, less formal." · "Make it sound more like the sample I gave you."
- "You made up [X] — take out anything I didn't give you."
- "That's good. Now give me a checklist so I can do this again next month." ← the one that pays off
One rule to keep you safe
Don't paste people's private information into a chat tool — client names and case details, health information, Social Security numbers, personnel matters. The test: if you wouldn't put it in an email to a stranger, don't paste it. Swapping in [CLIENT A] or [EMPLOYEE 1] works just as well.
HaloSeal does the swapping for you.
It's one file that opens in your web browser. Drop in a document, it finds the names, addresses, phone numbers and account details, you decide what the AI actually needs to see, and it hands back a clean copy with placeholders like [CLIENT_01] in place of the real thing.
Nothing leaves your computer. No account, nothing to install, and it keeps working with the wifi switched off.
Get it: halologic.ai/seal
One thing it does not do: a clean copy is not permission to share. It means the obvious identifying details are gone — not that anyone has approved sending it out. That judgment stays yours.